CHPL Logo Contact Us My Library Account Events Services About

Search the Web      Search Our Catalog

YouTube    Twitter   Facebook

404 West Pike Street    Clarksburg, WV 26301    Phone: 304-627-2236    Fax: 304-627-2239

CHPL Policy Manual

Collection Development Policy


The mission of the Clarksburg Harrison Public Library is to provide the citizens of Clarksburg and Harrison County with a broad range of materials and programming designed to serve their informational, educational, cultural, and recreational needs. The Library also actively seeks to make community members and organizations aware of library resources and services.

Because of the volume of publishing, as well as the limitations of budget and space, the library must have a selection policy with which to meet community interests and needs. The materials selection/collection development policy is used by the library staff in the selection of materials and also serves to acquaint the general public with the principles of selection.

The Clarksburg-Harrison Public Library subscribes to principles of the intellectual freedom as stated in the Library Bill of Rights and The ALA Freedom to Read Statement, documents issued by the American Library Association and included in the appendix of this policy manual. The Library is committed to honor the rights of an individual to use the library regardless of age, race, religion, national origin, or social or political views. The staff of the Library provides equal service to all Library users.

The Library's collections contain materials for customers of all ages. The use of materials is not limited by the age of the customer. The ultimate responsibility for the use of materials by children rests with their parents or legal guardians.

Responsibility for Selection

Library materials are selected by members of the staff after consulting professional review media. Staff members consult with each other to review the needs of the community as documented in circulation and reference statistics and by requests of patrons. The ultimate responsibility for selection of library materials rests with the library director, who operates within the framework of the policies adopted by the Clarksburg-Harrison Public Library Board of Trustees.

Criteria for Selection

Materials considered for purchase by the Clarksburg-Harrison Public Library will be evaluated by the following criteria:

  • individual merit of the item
  • popular appeal or demand for the item
  • relevance to community needs
  • existing library holdings
  • budgetary constraints

Materials are acquired in a variety of formats, including large print, audio, DVD, and digital media. Priority will be given to those materials in all formats that have the broadest appeal.

Interlibrary Loan

The Library is unable to offer all materials requested, due to budget and space limitations. Interlibrary Loan is used to provide patrons with materials that are outside the scope of this library's collection. In return for utilizing interlibrary loan to satisfy the needs of our patrons, the Clarksburg-Harrison Public Library agrees to lend its materials to other libraries through the same interlibrary loan network, and to make an effort to have its current holdings listed in a tool that is accessible by other libraries throughout the state.

Gift Books

The Library accepts donations of materials only with the understanding that said materials will be added to the collection only if said materials are appropriate and needed. The same criteria of selection that applies to purchased items also applies to gift items. If the donated items do not meet the criteria for inclusion in the collection, the Library is free to do with them as it sees fit. This can include offering them to other libraries or selling them in the Friends of the Library book sale.


In an effort to keep our collection up-to-date and useful to our patrons, the Library practices a policy of deselection. This is a continual practice of removal and replacement, aimed at outdated and worn materials that no longer meet the Library's standards for inclusion in the collection. Withdrawn materials will be handled in the same manner and under the authority as gift books.

Controversial Materials

The Library selects materials that represent a wide range of viewpoints and exercises impartiality in selection decisions. Selection is based on criteria stated throughout this policy. Materials are evaluated as a whole and not on the basis of a specific part.

The Library recognizes that some materials are controversial and that any given item may offend some patrons. Citizens wanting the Library to reconsider the selection of library materials should complete the form below or at the Circulation Desk. Staff members will evaluate the materials in light of the patron's request, using published reviews and the criteria contained in this policy. The Library Director will decide the disposition of the materials in question and will notify the patron.