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404 West Pike Street    Clarksburg, WV 26301    Phone: 304-627-2236    Fax: 304-627-2239

CHPL Policy Manual

Gift Policy

The Clarksburg-Harrison Public Library appreciates and encourages gifts and donations from groups, individuals, foundations, corporations, etc. These contributions are vital to the future of the Library and its services. Once received, a donation becomes the unconditional property of the Library. Gifts and donations are accepted only if the Director determines that they can be used by or benefit the Library.

  • Acceptance The Library accepts gifts and donations with the understanding that upon acceptance the gift or donation becomes the property of the Library and is subject to disposition at the Library's discretion.
  • Acknowledgment. Whenever possible, gifts and donations will be acknowledged with a receipt.
  • Tax Deduction. Gifts and donations to the Library are tax-deductible as provided by law.
  • Appraisal. As the recipient of a gift or donation, the Library will not assign a monetary value for the donor's tax purposes.
  • Decisions. The Director has the right to decline gifts or donations and decides when donated materials added to the collection will be withdrawn.

Material Donations

Gifts of donated materials, such as books and audio-visual items, may be accepted into the Library's collection after review by Library staff according to established guidelines. Items received but not used by the Library will be donated to the Friends of the Clarksburg-Harrison Public Library, recycled, given away, or discarded.

The Library is most interested in receiving donations of new or gently used items in excellent condition. Groups or collections of items cannot necessarily be kept together and will be handled like all other donations. Large donations will be reviewed by staff before accepting. Donations valued at more than a $1,000 will be referred to the Director.

Material Accepted

  • Current interest - novels, best sellers, items on popular topics
  • Information books
  • Children's books
  • Paperback books
  • Biographies and autobiographies of popular and historical individuals
  • Books of local interest

Material Not Accepted

  • Encyclopedias sets more than three years old
  • Items that are unusable: dusty, dirty, moldy, or smelly
  • Items that have been kept in storage for more than a few months
  • Items that are damaged: ripped, torn, marked (ink, crayon, or highlighter), or water damaged
  • Condensed books such as those published by Reader's Digest
  • Magazines
  • Newspapers
  • Phonograph records
  • Heavily used media: books on tape, videos, DVDs, audio tapes, compact discs, etc.
  • Textbooks

Monetary Donations

Monetary donations are quickly and easily used to supplement and provide additional Library materials and services. Though the Library accepts gifts of cash donations for specific purposes, money can be more effectively used when funds are allocated to the areas of greatest need. Money designated for specific purposes must be approved by the Director before they can be accepted. This includes the money for the purchase of magazine and periodical subscriptions, special collections, and other items.

Other Donations

Other types of donations not referred to above, including items intended for Waldomore, will be handled by the Director. Once accepted, the Director will work out terms of acceptance that are compatible with the Library's policies, the donor's intent, and applicable laws. Such donations are accepted only if the Director determines that they can be used by or benefit the Library.